Job Descriptions

Scope

Prepares the business of the University Council and keeps its record.

Duties and responsibilities

1. Prepare the agenda of Council meetings and record its minutes.
2. Follow up implementation of Council decisions and notify the departments and units concerned.
3. Keep and archive Council documents in both paper and electronic form.
4. Coordinate meetings between the colleges and the administrative departments.

Minimum qualifications

• Doctorate as a minimum, with at least three years of practical experience in managing meetings or in administrative work.

Scope

The highest academic and administrative body of the university. It is chaired by the President and includes the Vice Presidents, the deans of the colleges, representatives of the academic community, and the Council Secretary. The Council sets the strategy that carries the university towards its objectives.

Duties and responsibilities

1. Set the general policy of the university.
2. Recommend approval of the university strategic plan.
3. Prepare the scientific research plan of the university.
4. Prepare the quality and academic accreditation plan for every college and department.
5. Form standing and temporary committees as the university requires.
6. Appoint teaching staff and employees against academic criteria.
7. Recommend approval of study plans, curricula and prescribed textbooks across the colleges.
8. Fix examination dates and issue the regulations governing them.
9. Prepare the extracurricular activity plan at university level.
10. Consider matters referred to it by the President, the Vice Presidents or the deans.
11. Impose disciplinary penalties on students under the regulations.
12. Recommend the award of degrees and certificates to graduates.
13. Submit recommendations on academic promotions.

Minimum qualifications

• Education: doctorate, with the academic rank of assistant professor as a minimum.
• Experience: at least five years in higher education or in leadership posts.
• Training: completion of advanced courses in leadership and academic administration.

Scope

Bears first responsibility for the academic, administrative and financial management of the university, and works to achieve its strategic objectives.

Duties and responsibilities

1. Chair the University Council, organise its meetings and see its decisions carried out.
2. Apply the regulations of the Ministry of Higher Education and Scientific Research.
3. Oversee preparation and delivery of the university strategic plan.
4. Oversee development of academic, administrative and research performance.
5. Represent the university before government bodies and international institutions.
6. Prepare an annual report on university performance and submit it to the Board of Trustees.
7. Oversee development of academic curricula and postgraduate programmes.
8. Support scientific research and innovation.
9. Follow up application of quality systems and academic accreditation.
10. Encourage research cooperation with local and international institutions.

Minimum qualifications

• Education: doctorate.
• Academic rank: professor.
• Experience: at least ten years in higher education.
• Training: advanced courses in strategic leadership.

Scope

Responsible for the financial resources, human resources and physical infrastructure of the university.

Duties and responsibilities

1. Prepare and execute the general budget.
2. Oversee administrative and financial affairs across all colleges and units.
3. Improve the efficiency with which financial resources are managed.
4. Follow the development of infrastructure and facilities.
5. Ensure the university complies with financial and administrative law and regulation.

Minimum qualifications

• Education: master's degree in administration or a related field.
• Experience: at least five years in resource management.
• Training: advanced courses in financial management and leadership.

Scope

Responsible for oversight of the academic side of the university, including planning and development.

Duties and responsibilities

1. Oversee application of the academic regulations.
2. Follow the conduct of the teaching process.
3. Oversee scientific research and postgraduate studies.
4. Develop academic programmes aligned with the needs of society.
5. Follow up application of academic accreditation and quality standards.

Minimum qualifications

• Education: doctorate.
• Academic rank: assistant professor as a minimum.
• Experience: at least seven years in higher education.

Scope

Runs the administrative and financial work of the college.

Duties and responsibilities

1. Oversee administrative and financial work inside the college and ensure it runs efficiently.
2. Manage staff affairs for teaching and administrative personnel, including ordinary and emergency leave, and consider transfer and promotion requests.
3. Follow the needs of the academic departments for staff, laboratories and teaching resources.
4. Handle administrative complaints and observations concerning staff and students, in coordination with Legal Affairs.
5. Manage the administrative budget and control financial custody, in coordination with Financial Affairs.

Minimum qualifications

• Doctorate, with an academic rank of no less than university professor.
• At least five years of practical experience in academic or administrative management.

Scope

Runs the academic work of the college.

Duties and responsibilities

1. Oversee application of the term and final examination regulations.
2. Follow application of academic quality standards and delivery of the research plans.
3. Oversee the distribution of admitted students and coordinate the student record.
4. Manage extracurricular activities and research programmes with the departments and research centres.
5. Prepare and review the timetables and determine what the other departments require.

Minimum qualifications

• Doctorate, with an academic rank of no less than university professor.
• At least five years of practical experience in academic management.

Scope

Responsible for running the affairs of the college, academically and administratively.

Duties and responsibilities

1. Oversee preparation and delivery of the academic plans.
2. Represent the college at university meetings and events.
3. Oversee scientific research within the college.
4. Support student activities.

Minimum qualifications

• Education: doctorate.
• Academic rank: assistant professor as a minimum.
• Experience: five years in university teaching or in an academic leadership post.

Scope

Prepares the business of the College Council and keeps its record.

Duties and responsibilities

1. Prepare the agendas of the College Council and record the minutes of its meetings.
2. Follow up implementation of College Council decisions and confirm they are applied in the departments and units.
3. Keep the records of the College Council and update them continuously.
4. Coordinate with the academic and administrative departments to carry out tasks assigned by the College Council.

Minimum qualifications

• Doctorate or master's degree.
• At least two years of practical experience in administrative work inside academic institutions.

Scope

A member of the teaching staff charged with the academic affairs of the department and with applying ministry regulations. Reports to the Head of Department on academic matters and submits an end-of-year report.

Duties and responsibilities

1. Deliver the higher objectives and policies of the university.
2. Carry out department and college council decisions as they concern the department.
3. Oversee preparation of the strategic plan of the department and follow its delivery.
4. Oversee the teaching, research and administrative affairs of the department.
5. Oversee provision of the requirements of the department.
6. Oversee the raising of quality and the development of its outcomes.
7. Carry out and follow up department council decisions.
8. Exercise the powers delegated to the post.
9. Report to the Head of Department anything arising from a member of the teaching staff.
10. Submit a report on the conduct of study in the department at the end of each academic year.
11. Oversee the various student activities in the department.
12. Monitor the conduct of examinations and maintain order within the department.
13. Certify the mark sheets.

Minimum responsibility

Carrying out and following up department council decisions, exercising delegated powers, and overseeing provision of all teaching, research and student-activity requirements of the department.

Minimum qualifications

• Education: doctorate in the discipline of the department, with the academic rank of lecturer or assistant lecturer.
• Experience: suitable practical or theoretical experience in administration, with attested academic and administrative competence.

Scope

A member of the teaching staff charged with running the academic affairs of the department and applying the regulations of the Ministry of Higher Education and Scientific Research. Reports to the Dean on the work of the department at the end of each academic year.

Duties and responsibilities

1. Chair the department council, organise its affairs, convene its sessions, carry out its decisions and send its minutes to the Dean.
2. Carry out University Council decisions as they concern the department, and exercise the powers delegated by the Dean.
3. Deliver the higher objectives and policies of the college.
4. Oversee preparation of the strategic plan of the department and follow its delivery.
5. Oversee the running of the department and provide its teaching, research and administrative requirements.
6. Coordinate the development of the department relationships inside and outside the college.
7. Oversee the level of quality and the development of its outcomes.
8. Report to the Dean anything arising from a member of the teaching staff.
9. Monitor the conduct of examinations and maintain order within the department.

Minimum responsibility

Chairing the department and organising its affairs, convening its sessions, carrying out its decisions and sending its minutes to the Dean; overseeing the running of the department so that its teaching, research and administrative requirements are met.

Minimum qualifications

• Education: doctorate in the discipline of the department itself, with the academic rank of assistant professor as a minimum.
• Experience: suitable practical or theoretical experience in administration, with attested academic and administrative competence.

Scope

A member of the teaching staff charged with the academic affairs of the unit and with applying ministry regulations, reporting at the end of each academic year.

Duties and responsibilities

1. Chair the council of the unit, organise its affairs, convene its sessions, carry out its decisions and send the minutes to the President.
2. Carry out University Council decisions as they concern the unit, and exercise the powers delegated by the President.
3. Deliver the higher objectives and policies of the university presidency.
4. Oversee preparation of the strategic plan of the unit and follow its delivery.
5. Oversee the running of the unit and provide its teaching, research and administrative requirements.
6. Coordinate the development of relationships inside and outside the university.
7. Oversee the level of quality and the development of its outcomes.
8. Report to the President anything arising from a member of the teaching staff.
9. Monitor the conduct of examinations and maintain order within the unit.

Minimum qualifications

• Education: doctorate in the discipline itself, with the academic rank of assistant professor as a minimum.
• Experience: suitable practical or theoretical experience in administration, with attested academic and administrative competence.

Scope

An administrative unit attached to the office of the Dean, receiving proposals, enquiries and opinions that help resolve the problems of citizens in relation to the university and improve the level of university performance.

Duties and responsibilities

1. Provide citizens with the best facilities and services, the unit being concerned with their affairs and requests.
2. Maintain contact with state institutions generally.
3. Receive requests from citizens through the citizens affairs email, answer them, and prepare the papers to be put before the Dean so that they may be referred to the competent body or raised to senior officials.
4. Organise interviews with the Dean and enter citizens requests on the website so that answers are given quickly.
5. Publish the action taken on citizens requests on the university website, on the citizens affairs page.
6. Survey the views of citizens and visitors and learn their proposals on the work of the university.

Minimum qualifications

• Education: bachelor's degree.
• Experience and training: not required.
• Personal skills: able to apply the relevant regulations and instructions, with the competence required, together with accuracy, cooperation, discipline and teamwork.

Scope

Follows and processes academic promotion transactions for teaching staff across the academic departments, with at least one liaison member for each department.

Duties and responsibilities

1. Process academic promotion transactions for teaching staff once the conditions are met under Promotion Instructions No. 36 of 1992 and their later amendments and Instructions No. 167 of 2017, in permanent coordination with the central promotions committee.
2. Exercise precision and professionalism in selecting academic assessors, particularly from outside Iraq, having established their academic record and the standing of the universities they belong to, then choosing those best matched to the specialism of the applicant.
3. Shorten the time taken to complete transactions by using the internet to select assessors.
4. Put completed promotions before the University Council in the minutes for certification, or state an opinion on the conduct of the promotion so that a suitable decision can be taken.
5. Bind the head of the unit and all members to the decisions received from the central promotions committee at the presidency.
6. Hold workshops explaining the principal clauses of the ministry promotions regulations.

Minimum qualifications

• Education: doctorate, with the academic rank of professor or assistant professor.
• Experience: more than five years of academic experience.
• Personal skills: able to apply the relevant regulations and instructions, with full command of academic matters including sound publication and electronic plagiarism checking, together with accuracy, cooperation and discipline.

Scope

Reports to the Vice President for Scientific Affairs; the work of the unit is information technology.

Duties and responsibilities

1. Deliver the software behind the administrative applications of the academic and administrative units.
2. Manage the internet network and distribute the service across the university administrations.
3. Oversee the university website and carry out the updates it needs.
4. Oversee maintenance of computers in the laboratories, departments and administrative units.

Minimum qualifications

• Education: master's or doctorate in computer science, with the academic rank of lecturer as a minimum.
• Experience: more than two years of actual experience in software and design.
• Personal skills: able to apply the relevant regulations and instructions, with accuracy, cooperation, discipline and teamwork, and to carry out the work assigned by the university.

Scope

A point of renewed academic exchange and the link between the university and the wider community.

Duties and responsibilities

1. Prepare and deliver executive programmes that meet the needs of the community.
2. Set sound academic principles and criteria for an annual work plan — content, objectives and beneficiaries — scheduled at regular intervals through the academic year.
3. Run courses, seminars and training workshops to develop staff performance and prepare university graduates.
4. Prepare academic discussion sessions on subjects related to the fields and disciplines of the university.
5. Nominate teaching staff and employees for training courses suited to their specialisms.
6. Cooperate actively with government institutions and bodies in delivering training courses using modern teaching methods, serving the requirements of all sections of society.

Minimum responsibility

Overseeing the identification of the training and development needs of the community and working to meet them through training programmes.

Minimum qualifications

• Education: doctorate.
• Experience: more than five years.
• Personal skills: able to apply the relevant regulations and instructions, with the competence required, together with accuracy, cooperation, discipline and teamwork.
• Training: courses in middle administrative leadership, teaching and learning methods, and administration.

Scope

Reports to the President and is charged with executing disbursement orders for the requirements of the university and its departments, against the chapters of the ordinary budget and of procurement.

Duties and responsibilities

1. Prepare the annual budget plan as directed by the University Council.
2. Prepare the final accounts schedule.
3. Prepare schedules analysing advances and deposits.
4. Record all deposit entries.
5. Keep the daily records (lectures, expenditure, salaries) and execute the disbursement approvals received against them.
6. Post the monthly balances: bank reconciliation, trial balance, expenditure schedule and revenue schedule.
7. Prepare the payroll.
8. Review changes and execute university orders affecting salaries — nominal, retirement timings, university service allowances, income tax and the like — for staff on the government establishment, and changes to contract salaries under monthly variations and the regulations in force.
9. Maintain and update the electronic system for salaries and wages.
10. Keep records, documents and schedules, and build a financial database.

Minimum responsibility

Executing the university budget, keeping its accounts, and dealing with all its units as well as external bodies with a financial relationship to the university.

Minimum qualifications

• Education: master's degree in administration and economics, accounting, with the academic rank of lecturer as a minimum.
• Experience: more than two years of actual experience in accounting.
• Personal skills: able to apply the relevant regulations and instructions; familiar with the accounting systems used in educational institutions.
• Training: development courses in financial management and accounting.

Scope

First and direct responsibility for setting and delivering the administrative plans and policies covering teaching staff and employees of the university.

Duties and responsibilities

1. Follow promotion, allowance, appointment and transfer transactions for all teaching staff, in coordination with Administrative Affairs.
2. Follow the issue of administrative orders on rentals, leave and the like for university staff, in coordination with Administrative Affairs.
3. Deliver the approved quality plans for administrative affairs.
4. Follow the issue of staff identity cards for teaching and administrative personnel, in coordination with Administrative Affairs at the presidency.
5. Control staff attendance across the university.
6. Oversee and follow the circulation of official mail within the university.
7. Inform all staff of administrative decisions once approved.
8. Train administrative staff in their work and pass on expertise to them.
9. Verify that all administrative instructions are in fact being followed, and impose penalties on those who breach them.
10. Oversee a system for classifying and numbering all records, documents and official papers.

Minimum responsibility

Setting organisational objectives, planning, organising and following delivery of the plans under the governing regulations and approved procedures.

Minimum qualifications

• Education: bachelor's degree.
• Experience: more than two years of actual experience.
• Personal skills: able to apply the relevant regulations and instructions, with the competence required, together with accuracy, cooperation, discipline and teamwork.
• Training: development courses in financial management and accounting; a course in middle administrative leadership.

Scope

The instrument through which the administration exercises effective internal control over all university activity, monitoring plans and their delivery, identifying deviations and working towards suitable remedies. Responsible for certifying completed work.

Duties and responsibilities

1. Audit all disbursement and entry documents.
2. Audit the bank reconciliation.
3. Audit the trial balance and reconcile it against the records.
4. Audit the analysis of advances and deposits.
5. Audit the correctness of classification.
6. Audit the payroll against the orders issued for appointment, promotion, allowance or retirement referral, for government establishment, and retirement orders for private establishment, under the instructions.
7. Audit allowances granted, confirm entitlement, and audit deductions from salaries.
8. Audit store receipt and issue documents.
9. Audit lecture-fee disbursement forms and reconcile them against university disbursement orders.
10. Audit the subsidiary records and reconcile them against the day book.
11. Take part in the stock count.
12. Audit the final accounts.
13. Audit the higher education fund periodically, together with evening study accounts, the journal account and the consultancy office.
14. Follow the work of the purchasing, inspection and price committees, and confirm that purchases are made under the instructions and laws in force.
15. Answer enquiries and reports received from the various units, written or oral, falling within the remit of the unit, and correspond with the bodies concerned where an answer is not available.
16. Run training courses for staff on final accounts, auditing, control and stores, as the work requires.

Minimum responsibility

Auditing the application of laws and instructions across all financial and administrative conduct in every department, unit and office, in order to control the financial resources and the revenues accruing to the accounting units of the university.

Minimum qualifications

• Education: bachelor's degree in administration and economics, accounting.
• Experience: more than five years of actual experience.
• Personal skills: able to apply the relevant regulations and instructions, with accuracy, cooperation, discipline and teamwork.
• Training: courses in financial and accounting audit.

Scope

Provides the university with legal advice and defends its rights and obligations.

Duties and responsibilities

1. Apply the law precisely, avoid breach of the regulations in force, supply the university with legal advice, and defend its rights and obligations.
2. Prepare full legal opinions across the various fields and supply the departments concerned with legal advice.
3. Draw up the contracting agreements of the university and follow all matters attached to them.
4. Take an active part in most committees formed at the presidency, and in other committees requiring a legal element.
5. Bring and attend proceedings in the competent courts brought against the university or to which it is a party.
6. Approach official departments and bodies to enforce court judgments and recover debts due to the university.
7. Answer all enquiries and requests for information reaching the university from related bodies, inside and outside it.
8. Draw up and certify the guarantees and undertakings to which the university is a party.
9. Attend all investigative committees formed by the university, follow their procedures and audit them legally.
10. Bring civil and criminal proceedings against third parties to establish the rights of the university, or represent it before the courts and state departments, with legal follow-up.
11. Certify the undertakings and guarantees required of new employees, drivers and security guards.

Minimum qualifications

• Education: bachelor's degree in law.
• Experience: more than five years.
• Personal skills: able to apply the relevant regulations and instructions, with the competence required, together with accuracy, cooperation, discipline and teamwork.
• Training: not required.

Scope

Presents the activities of the university to the media, publishes its news, receives visiting delegations, and follows the requirements for organising meetings and conferences inside the university.

Duties and responsibilities

1. Coordinate with the website administration so that news and announcements are updated continuously.
2. Set a comprehensive plan for media and public relations and carry out the work assigned by the President.
3. Organise university conferences, seminars and academic events.
4. Organise visits of delegations to the university.
5. Coordinate the relationships of the university with other colleges inside and outside it.
6. Cover university occasions, activities and programmes for press and media.
7. Develop and strengthen public relations programmes and university occasions.
8. Oversee the financial affairs of public relations under the regulations.
9. Maintain contact with the various media outlets.

Minimum qualifications

• Education: master's degree in media.
• Experience: more than two years.
• Personal skills: able to apply the relevant regulations and instructions, with the competence required, together with accuracy, cooperation, discipline and teamwork.
• Training: courses in computer skills.

Scope

Oversees and follows the application of the quality assurance standards adopted by the Ministry of Higher Education and Scientific Research, or internationally recognised in higher education, across every academic department, administrative unit and subordinate office. Reports to the President and sits on the University Council.

Duties and responsibilities

1. Set the quality assurance strategy and issue the instructions that deliver the objectives of the university.
2. Apply all quality assurance standards and indicators, stating the rate of growth and development of the academic departments and their administrative units.
3. Prepare guidance manuals that serve the application of quality standards and systems.
4. Spread the culture of quality across the university and support the activities attached to it.
5. Set strategic and operational plans, with the university presidency, for quality assurance and the development of university performance.
6. Carry out studies and activities on the application of quality principles, prepare reports and submit them to the Dean for onward submission to the President.
7. Oversee the systems for document control and coding, one of the means by which the quality management system is applied.
8. Oversee and contribute to conferences, seminars and workshops on quality.
9. Complete related work and answer official correspondence on quality matters as directed by the immediate supervisor.

Minimum responsibility

Supervision of all staff of the unit and of the committees attached to it.

Minimum qualifications

• Education: doctorate, with the academic rank of assistant professor.
• More than two years of practical or theoretical experience.
• Personal skills: leadership, administrative organisation and diplomacy; able to apply the regulations and instructions of the unit; competent, with strength of character and skill in auditing quality assurance.
• Training: courses in quality assurance and academic accreditation.

Scope

Carries a central role for the colleges, covering everything that concerns the student from admission to undergraduate study, morning or evening, through to graduation.

Duties and responsibilities

1. Answer correspondence received by the university concerning students.
2. Complete admission of nominated students at the start of each academic year.
3. Keep student records and files.
4. Prepare all statistics on university students, on the forms approved by Statistics and Information at the presidency and by the Ministry.
5. Keep the general mark register for all students once the examination committees have completed their work.
6. Keep the general mark register for all graduating students.
7. Manage all administrative affairs relating to student training.
8. Correspond with public and private institutions to secure approval for student training placements.
9. Keep all records relating to training, including evaluation forms.

Minimum qualifications

• Education: bachelor's degree.
• Experience: more than five years of actual experience in administration.
• Personal skills: able to apply the relevant regulations and instructions, with accuracy, cooperation, discipline and teamwork.
• Training: computer training in Word, Excel and SPSS.

Scope

Delivers the basic services required by every department, unit and office of the university. Includes maintenance and services, vehicles and transport, grounds, and the technical workshops.

Duties and responsibilities

1. Put forward proposals and recommendations and set priorities on everything concerning the fabric of the university, whether maintenance or restoration.
2. Coordinate with the engineering offices charged with preparing designs for buildings and proposed projects.
3. Coordinate with Legal Affairs on all contracting and tender matters for construction and restoration, as assigned by the Dean.
4. Follow all procedures relating to the recommendations of award committees and the analysis of bids, and give an opinion on the delivery of the various engineering projects.
5. Oversee all civil, electrical and mechanical work in the university, whether installation or maintenance.
6. Oversee the operation, management and maintenance of the electrical generators, and the maintenance of water pipes.
7. Oversee all metalwork and carpentry, including maintenance of student seating, staff desks and wooden doors.
8. Manage transport and drivers, maintain and repair vehicles, and provide fuel and oils under the regulations in force.
9. Manage and organise cleaning across all university facilities and follow provision of the necessary supplies.
10. Manage and organise the duties of the guard staff across all university facilities and follow their performance in protecting the university and its assets.
11. Manage the grounds and maintain them.

Minimum qualifications

• Education: bachelor's degree in an engineering discipline as a minimum.
• Experience: more than five years.
• Personal skills: able to apply the relevant regulations and instructions, with the competence required, together with accuracy, cooperation, discipline and teamwork.
• Training: not required.

Scope

Encourages sporting talent, holds tournaments, and runs sporting, artistic and cultural activity through the academic year. Includes the artistic activities unit and the scouting unit.

Duties and responsibilities

1. Take part in external activities held at college or university level.
2. Hold artistic and cultural activities inside the university — poetry and literary festivals, art exhibitions in drawing, Arabic calligraphy and sculpture, handicrafts, and exhibitions of academic, literary and historical books.
3. Provide sporting equipment and organise sporting competitions, such as the football league between academic departments.
4. Referee sporting activities — football, table tennis, basketball and other games.
5. Manage all student activities with the academic departments and in coordination with the deanship.
6. Organise academic field trips for students with the academic departments, under extracurricular activity.
7. Hold sports training courses inside the university under the direct supervision of the unit.

Minimum qualifications

• Education: master's or doctorate in physical education.
• Experience: more than two years.
• Personal skills: able to apply the relevant regulations and instructions, with the competence required, together with accuracy, cooperation, discipline and teamwork.
• Training: not required.

Scope

Prepares annual and termly statistical reports, collects and updates data on university staff, and carries out the studies assigned to the unit.

Duties and responsibilities

1. Prepare the academic structure tables for each department, covering the specialisms of the teaching staff and their requirements, with statistics on actual numbers and on any increase or decrease in each specialism, together with other information on university staff.
2. Build a comprehensive database covering all staff, teaching and administrative, on permanent or temporary establishment, distributed by qualification, years of service, sex, grade and specialism, with schedules for transfers, retirements and resignations, updated regularly and supplied annually to Studies and Planning at the presidency.
3. Prepare schedules of the numbers of students expected to be admitted for the coming year and actually admitted for the current year, for morning and evening study.
4. Audit and reconcile all data held by the unit against every university unit at the end of each academic year, to avoid error arising from staff changes.
5. Issue an annual university guide setting out the academic departments and their branches, the numbers of teaching staff in each with their general and precise specialisms, and the numbers of graduates from each department.
6. Prepare statistics on the activities of each member of staff and of each academic department, under the axes set by the presidency — administrative and legal, academic, student, and engineering and technical — every three months.
7. Prepare statistics on academic and cultural achievements every six months, covering workshops, conferences, seminars, courses, lectures, published research, authored books, patents and thesis defences.

Minimum responsibility

Overseeing delivery of statistics on university staff to fixed deadlines, and delivering the university requirements for guidance manuals.

Minimum qualifications

• Education: bachelor's degree in administration and economics, statistics.
• Experience: at least two years of actual experience in administration.
• Personal skills: able to apply the relevant regulations and instructions, with accuracy, cooperation, discipline and teamwork.
• Training: courses in Word, Excel and SPSS.

Scope

One of the principal units of the university, reporting directly to the Associate Dean for Scientific Affairs.

Duties and responsibilities

1. Answer official correspondence reaching the office of the Associate Dean for Scientific Affairs from the presidency.
2. Organise conferences, seminars and discussion sessions with the academic departments concerned, and follow the academic activity of the teaching staff.
3. Organise and audit the curricula and syllabus items with the academic departments.
4. Follow the system of planned, completed and published research by teaching staff and its completion rate, whether published in local and international journals or at local conferences and seminars.
5. Follow and prepare the statistical summaries for university statistics.
6. Follow the nomination of teaching staff for staff development programmes outside Iraq.
7. Follow and oversee the holding of academic exhibitions.
8. Follow and oversee the research plans for planned, completed and published work.

Minimum qualifications

• Education: master's degree in business administration.
• Experience: more than two years in administration and academic matters.
• Personal skills: able to apply the relevant regulations and instructions, with the competence required, together with accuracy, cooperation, discipline and teamwork.
• Training: a course in middle administrative leadership.

Scope

Plans, manages and completes academic and applied research in its field, and gives close attention to investigation in order to reach useful scientific findings, in coordination with ministries and other research bodies.

Duties and responsibilities

1. Work individually or within research teams that plan and manage research, supervise postgraduate students, and develop staff and students in shared and neighbouring specialisms.
2. Set research programmes and projects needed by the labour market, follow research procedures and results, issue guidance, and evaluate the use made of them.
3. Follow academic development inside and outside the institution through coordination with other academic bodies, organise and manage the required research, comment on results, and approve research reports.
4. Distribute work by specialism within the unit, oversee the library and documentation, and supply it with current references.
5. Prepare programmes to raise the knowledge of postgraduate students in the relevant specialisms, develop their capabilities, and secure occupational safety and public health requirements.

Minimum qualifications

• Education: doctorate in the relevant discipline.
• Experience: more than five years in scientific research.
• Personal skills: able to apply the relevant regulations and instructions, with the competence required, together with accuracy, cooperation, discipline and teamwork.

Scope

Keeps the accounting records of the department and provides accurate financial data through an effective reporting system, raising, analysing and interpreting the results of operations for management.

Duties and responsibilities

1. Take part in preparing the annual estimated budget of the department, in line with development and improvement guidance, the instructions in force and the financial allocation set.
2. Take responsibility for compliance with the accounting requirements of the department, including deadlines for reports and requests for financial information, and compliance with the accounting policies of the university.
3. Translate forward estimates of departmental operations into expenditure budgets, cash flow and operating budgets.
4. Document and explain the variances used in the budgets and how the figures and results are calculated.
5. Apply the administrative regulations of the university and preserve confidentiality.
6. Direct and monitor all accounting and financial activity and the reporting of the department.
7. Confirm that classifications are made and balance sheet accounts analysed within the set time.
8. Prepare the monthly financial statements of the department with all explanations and analyses required by management.
9. Issue guidance on developing and applying suitable control systems to protect departmental assets and monitor operations effectively.
10. Prepare treasury reports and forms under treasury policy and procedure.
11. Monitor all accounting and bank movements and balances and send them to the financial director.
12. Follow the registry, collections, and supplier and company contracts.
13. Follow, coordinate and take part in stock counts and prepare schedules of the resulting differences.
14. Coordinate and facilitate the work of internal and external auditors and give them the information and detail they need on the accounts and systems in use.
15. Keep a record of the significant obstacles arising in the work and the means of resolving them.
16. Review and approve the monthly payroll and staff benefits.
17. Oversee and approve the work of the accounts and the cash custody.
18. Review the reports produced by the system and confirm they are correct and accurate.
19. Complete related work as directed by the immediate supervisor.

Minimum qualifications

• Education: bachelor's degree in administration and economics, accounting, or equivalent.
• Experience: actual experience in accounting and cash custody.
• Personal skills: able to apply the relevant regulations and instructions, with the competence required, together with accuracy, cooperation, discipline and teamwork.
• Training: relevant accounting training.

Scope

Handles all mail work inside and outside the department as directed by the immediate supervisor.

Duties and responsibilities

1. Keep the paper incoming and outgoing registers.
2. Distribute incoming and outgoing letters and correspondence from the department to the bodies concerned.
3. Copy and prepare everything received by or issued from the department and its subordinate units.
4. Follow departmental mail with related bodies outside the department and between the units inside it, as directed by the immediate supervisor.
5. Collect the stationery and office supplies required by the department from the stores, as directed by the immediate supervisor.
6. Complete related work as directed by the immediate supervisor.

Minimum qualifications

• Education: intermediate school certificate.
• Experience and training: not required.
• Personal skills: apply the regulations and instructions with skill and accuracy, with cooperation, punctuality and teamwork.

Scope

Handles routine work: receiving visitors, arranging appointments, taking incoming calls, keeping files and records, and managing the time of the director.

Duties and responsibilities

1. Receive visitors attending to meet the director and arrange appointments.
2. Keep letters and documents in their proper files, and keep files ordered so they can be retrieved easily when needed.
3. Answer incoming telephone calls, transfer them to the people concerned and record them.
4. Deliver, register, sort and distribute the daily incoming mail to the various units, and attend to outgoing mail and its recording.
5. Prepare for meetings and write the minutes.
6. Study subjects requested by the director and provide a full report on them.
7. Read the daily press and put general information relevant to the work of the department before the director.
8. Type letters, correspondence and reports requested by the director or the units, after obtaining approval.
9. Carry out scanning, copying and photocopying when required.
10. Attend to hospitality and coordinate with the service staff on it.
11. Complete related work as directed by the immediate supervisor.

Minimum qualifications

• Education: diploma or bachelor's degree.
• Experience: actual experience in secretarial work and what attaches to it.
• Personal skills: able to apply the regulations and instructions, with accuracy, cooperation, discipline and teamwork.
• Training: training in etiquette and time management.

Scope

Types letters, memoranda, reports, schedules, statistics and returns as directed by the immediate supervisor.

Duties and responsibilities

1. Type letters, reports, internal memoranda, cables, schedules, statistics and returns as directed by the immediate supervisor.
2. Apply the typing instructions approved in the Quality Assurance and University Performance Department and its subordinate units.
3. Carry out an initial check on the draft of printed material to confirm the approved typing instructions have been applied.
4. Complete paper and electronic archiving.
5. Complete related work as directed by the immediate supervisor.

Minimum qualifications

• Education: secondary school certificate.
• Experience: at least one year.
• Personal skills: able to use a computer and to apply the relevant regulations and instructions, with accuracy, cooperation, discipline and teamwork.
• Training: courses in computer skills.